Calendar view for Class Schedules
Use the Calendar view on the Classes page to see every class session for a selected week in a single calendar grid. The view arranges sessions by day and hour. Each session tile shows the class name, instructor, session time, and utilization for the last 3 months. A recurring icon marks sessions that belong to recurring schedules, which often run for six to twelve months.
Use the Calendar view to:
Review the full week of class sessions across instructors and time blocks.
Assess class performance through session-level utilization data.
Identify peak time slots and low-utilization slots.
Spot coverage gaps before they affect operations.
Plan schedule adjustments based on attendance trends.
Access the Calendar view
At the center level, click the Fitness icon and navigate to Classes.
Select the Calendar tab.
The view opens at the current week. The time axis is set to the earliest scheduled session of the week. The day column for today is labeled with the day name, date, and a Today indicator. A red horizontal line marks the current time on the column for today.
The week starts on the day set in Start of Week under Business Details at the center level.
Navigate between weeks
Use the controls above the calendar grid to move between weeks.
Click the date range header to open the date picker. Select any week in the calendar.
In the date picker, use the Today, +2 Weeks, +3 Weeks, or +4 Weeks shortcuts to jump to a specific week.
Click the previous and next arrows next to the date range to move one week at a time.
Click This Week to return to the current week.
Available filters
Use the filters above the calendar grid to narrow the display of sessions. The following table describes the filters available on the Calendar view.
Filter | Description |
|---|---|
Instructor | Filters the grid to sessions assigned to the selected instructor or instructors. The dropdown lists instructors at the active center. |
Class | Filters the grid to sessions of the selected class or classes. The dropdown lists classes set up at the active center. |
Room | Filters the grid to sessions in the selected room or rooms. The dropdown lists rooms set up at the active center. Search for a room, or select All, Unassigned, or one or more rooms. Select Unassigned to show sessions with no room. |
Utilization | Filters sessions by the last three months' utilization band of the parent class. The available bands are 0% to 25%, 26% to 50%, 51% to 75%, 76% to 100%, and over 100%. |
Click Clear Filters to reset all active filters.
Session details
Each session tile on the grid carries the following details.
Element | Description |
|---|---|
Class name abbreviation | A short form of the class name. Hover over the tile to see the full class name. |
Instructor | Name of the instructor assigned to the session. An avatar appears next to the name. If the instructor has no profile photo, the avatar shows the first letter of the instructor's name. |
Session time | Start and end time of the session, shown in the center time zone. |
Recurring icon | Marks a session that belongs to a recurring schedule. |
Free class icon | Marks a session for a class offered at no charge. |
Substitute requested icon | Marks a session with an open instructor substitution request. |
Substitute accepted icon | Marks a session where the substitute instructor accepted the request. |
Utilization bar | Shows the last three months' utilization of the parent class, calculated as Attended / Capacity. The bar color reflects the utilization band of the class. |
For recurring classes, the bar carries the 90D Utilization label. It shows the trend over the last 90 days for the same day of the week as the session. For example, on a Tuesday session, the bar covers the utilization of all Tuesday sessions of that schedule from the last 90 days. For non-recurring classes, the bar carries the Session Utilization label and shows the utilization of that single session.
The utilization bar color reflects the class's utilization band.
Color | Utilization |
|---|---|
Red | 0% to 25% |
Orange | 26% to 50% |
Yellow | 51% to 75% |
Green | 76% to 100% |
Purple | Over 100%. The class is overbooked, and the bar shows a split. |
Hover over a session tile to open a tooltip that shows the full class name, instructor name, session start and end time, session capacity, and utilization percentage.
Sessions of the same class share the same tile color. The Calendar view uses a palette of 10 colors. If there are more than 10 classes on the grid, the colors repeat in the same order. For example, the 11th class uses the same color as the first, the 12th uses the same as the second, and so on. Cancelled sessions appear in grey with the class abbreviation struck through.
Adjust the calendar display
Use the Height and Width controls at the bottom right of the calendar to scale the session tiles as per preference. Increase the values to view more details on each tile, such as the full class name, session details, and instructor information. Decrease the values to fit more sessions in view. To revert to the default view, click the Recommended view icon on the bottom right of the calendar.
Review the weekly summary
The footer at the bottom of the calendar shows totals for the selected week. The following table describes each stat.
Stat | Description |
|---|---|
Sessions | Total number of sessions scheduled for the selected week. |
Guests | Total number of guests booked across all sessions in the selected week. |
Utilization | Aggregate utilization for the selected week, calculated as Attended / Capacity. This stat reflects the current week only. |
Top Class | Class with the highest number of bookings for the selected week. |
Top Instructor | Instructor with the highest number of bookings for the selected week. |