Register Closure report (v2)
Disclaimer
This article is only for the latest version of Zenoti Reports. Do not compare the data in this version with the data in the previous version.
The Register Closure report is a crucial tool for business owners and accountants, providing comprehensive insights into the financial activities of each register at the end of the day. This report enables accurate reconciliation of actual collections against expected totals, ensuring precise financial tracking and accountability. By detailing cash flow, transaction discrepancies, and employee actions, the Register Closure Report supports effective financial management and operational transparency.
Reconciliation of collections: Verify actual collections against expected totals for each register, ensuring financial accuracy.
Cash flow monitoring: Businesses can track opening and closing balances, cash collected, paid out, adjustments made, and deposits. This helps in understanding daily cash flow, identifying discrepancies, and managing cash efficiently.
Transaction tracking: The report provides detailed information on the financial activities of each center, allowing businesses to track performance and manage finances across different locations effectively.
Tips and gratuities: Breakdown of tips and Support Staff Gratuity (SSG) collected via various payment methods.
Employee accountability: The Register Closure report records which employee closed each register and includes notes on transactions, providing transparency and accountability in financial operations. This ensures that all register activities are well-documented and any anomalies can be traced back to specific employees.
At the organization or center level, click the Reports icon.
On the Reports page, search for and select the Register Closure report.
If the report has many columns, scroll horizontally to the right or left to view all columns.
To view specific data on the report, select the desired filters. For more information, refer to report features on Zenoti.
Click Refresh.
If you generate the report for over a year, click the Email button.
The table below describes the values and data in the column of the Register Closure report.
Column Name | Short Description | Details and Examples |
|---|---|---|
Center Name | Name of the center where the register is located. | The name of the center where the business activity was performed. |
Register Name | Name of the register that was closed. | The name of the register that was closed. |
Closure Date | Date when the register was closed. | The date on which the register was closed. |
Previous Closure Date | Date when the register was last closed before the current closure date. | The date on which the register was previously closed before the current closure date. |
Opening Balance | Cash available in the register at the start of the day. | The balance amount in the register carried from the last day. Based on your organization's settings, this amount can include tips and SSG (Support Staff Gratuity). |
Closing Balance | Cash remaining in the register at the end of the day. | The balance amount in the register at the end of the day after bank deposits. Closing Balance = (Cash in Register - Cash Deposit) Note: The closing balance at the end of the day is the opening balance for the next day. |
Cash Collected | Total cash collected during the day. | The amount of cash entered by the front-desk staff on the Close Payment screen. |
Cash Adjustments | Cash difference adjusted to reconcile closing balance. | The difference between the cash collection calculated by Zenoti and the actual cash collection entered by the front-desk staff. |
Cash Paid | Cash withdrawn from the register for any expenses or payouts. | The total cash withdrawn from the register for any expenses or payouts. |
Cash Added | Cash added into the register during the shift. | The total cash that is manually added or transferred from another register to this register for payouts, cashbacks, and other cash expenses. |
Cash Transferred | Cash moved from this register to another register. | The total cash that is transferred from this register to another register. |
To Petty Cash | Cash moved from the register into petty cash for operational use. | The total cash used for petty expenses such as buying coffee or lunch for guests. |
Cashback Amount | Cashback issued to guests during transactions. | The total amount issued to guests as cashback during transactions. |
Cash Deposited | Cash deposited into the vault or bank from the register at the end of the day. | The total cash deposited in the bank at the end of the day. |
Cash Adjustment Reason | Reason provided for manual cash adjustment. | The reason entered by the front-desk staff for adjusting the cash amount on the invoice. |
Card | Total card payments recorded in the register. | The total amount collected from credit card receipts. This field is editable. |
Card Adjustments | Adjustments made to reconcile card payment differences. | The difference in the card collection calculated by Zenoti and the actual card collection entered by the front-desk staff. |
Card Adjustments Reasons | Reason specified for card payment adjustments. | The reason entered by the front-desk staff for the card adjustments made on the invoice. |
Check | Total payments collected via check including tips and SSG (Support Staff Gratuity). | The total amount received as checks including tips and SSG (Support Staff Gratuity). |
Custom Adjustment | Adjustments made to custom payment types. | The difference in the custom payment collection calculated by Zenoti and the actual custom payment collection entered by the front-desk staff. |
Custom Adjustments Reason | Reason specified for adjustments to custom payments. | The reason entered by the front-desk staff for the custom payment adjustments made on the invoice. |
Tip-Cash | Tips collected in cash. | The total tip amount collected in cash. |
Tip-Card | Tips paid through card transactions. | The total tip amount collected from cards. |
Tip-Custom | Tips collected via custom payment methods. | The total tip amount collected using custom payment types. |
Tip-Check | Tips paid using checks. | The total tip amount collected using checks. |
Tip-Gift Cards/Prepaid Cards | Tips paid using gift or prepaid cards. | The total tip amount collected from gift cards and prepaid cards. |
Support staff gratuity-Cash | Support staff gratuity collected in cash. | The total SSG amount collected in cash. |
Support staff gratuity-Card | Support staff gratuity collected via card. | The total SSG amount collected from cards. |
Support staff gratuity-Custom | Support staff gratuity collected via custom payment. | The total SSG amount collected using custom payment types. |
Support staff gratuity-Check | Support staff gratuity collected via check. | The total SSG amount collected using checks. |
Submitted By | Employee who submitted the register closure details. | The name of the employee who closed the register. |
Notes | Additional notes recorded during register closure. | Any additional information entered by the front-desk staff on the Close Payment screen. |
Custom | Custom-defined payment collected through the register. | The total amount collected using a custom-defined payment type. |
Support Staff Gratuity-Gift Cards/Prepaid Cards | Support staff gratuity paid using gift or prepaid cards. | The SSG amount collected from gift cards and prepaid cards. |