Access the Payroll Journal Report in Zenoti Integrated Payroll
This article explains how to access and use the Payroll Journal Report in Zenoti.
Overview
The Payroll Journal Report in Zenoti’s Integrated Payroll system offers a comprehensive summary of payroll activity across your organization. It includes detailed information on:
Pay periods
Processing costs
Payment statuses
Tax components
This report is designed to help you:
Audit payroll runs for accuracy
Reconcile debits and payouts with bank records
Track payroll across one or multiple centers
Whether you're managing a single location or a group of businesses, this report provides the visibility needed to ensure compliance and financial accuracy.
Prerequisites
To view the Payroll Journal Report, you must:
Have the Access Payroll Payouts Reports security role permission.
Be logged in at the organization, zone, or center level.
Access the Payroll Journal Report
Navigate to Reports > Employee > Zenoti Payroll Journal.
Make sure you are assigned the appropriate access permissions.
The report displays payroll data for the centers you are authorized to view.
Filters in the report
You can apply filters to locate specific payroll records quickly:
Filter | Description |
|---|---|
Centers | View payroll for one or more centers assigned to you. |
Pay Period / Date Range | Choose a predefined pay period or enter custom start and end dates. |
Payroll Type | Filter by Regular or Off-cycle payroll. |
Payroll Status | Options include:ch Draft, Processing, Debit Failed, Partially Processed, Paid. |
Business Name | Enter the name of the business (DBA format). |
Report column details
Each column provides insight into specific aspects of the payroll run:
Column | Description |
|---|---|
Pay Day | The date employees are scheduled to be paid. |
Pay Period | The start and end dates of the payroll cycle. |
Submission Date | When the payroll batch was submitted for processing. |
Payroll Status | Current stage of the payroll (see status types below).
|
Debit Amount | Total amount withdrawn from business bank account, including net pay, taxes, and garnishments |
Debit From | Last 4 digits of the business bank account used for the payment. |
Debit Date | The expected debit date, usually matches the Pay Day. |
Payroll Type | Indicates if the payroll is Regular or Off-cycle. |
# of Centers | Total number of centers included in the payroll batch. |
# of Employees | Number of employees included in the payroll batch. |
Total Payroll Costs | Includes gross wages, employer taxes, and benefits. |
Business Name | Displayed as "DBA (Doing Business As)– Legal Name". |
Total Employee Net Pay | Total take-home pay (excluding reimbursements) for employees. |
Reimbursements | Amount reimbursed to employees (non-taxable). |
Employee Taxes | Taxes withheld from employee wages. |
Company Taxes | Employer-paid taxes associated with the payroll. |
Company Benefits | Employer-paid contributions such as insurance or retirement plans. |
Garnishments | Deductions ordered by court (example, child support). |
Name of Payroll | System-generated name or identifier for the payroll batch. |
Impacts and considerations
Use Debit Amount and Debit From fields to reconcile payroll with bank statements.
Track overall costs using Total Payroll Costs.
Monitor Payroll Status regularly to avoid delays.
Verify Reimbursements separately for accurate bookkeeping.
Use filters like Center and Business Name for multi-center audits.
Frequently Asked Questions (FAQs)
Q: Is the Debit Date always the same as the Pay Day?
A: Yes. For Zenoti Payroll, debits are scheduled to match the Pay Day.
Q: Can I export the Payroll Journal report?
A: Yes. You can export the report to Excel or CSV for offline reconciliation.
Q: What should I do if the Payroll Status shows "Debit Failed"?
A: Investigate immediately. Check your bank account and contact Zenoti Support.