GST deleted sequences report
This report offers a detailed account of deleted payments, including the sequence number and specific information for each deletion.
By including sequence numbers of deleted payments in GST reports, businesses ensure that every transaction, including those reversed or deleted, is captured in their financial reports. This enhances the completeness of financial reports and helps prevent discrepancies in tax calculations.
Recording deleted payment sequence numbers helps in reconciling financial records. This allows businesses to cross-check their GST reports with internal records and identify any inconsistencies, thereby maintaining the accuracy of financial statements and ensuring compliance with tax regulations.
For example: VLCC Services, a consulting firm, issues an invoice (Invoice No. INV001) and receives a payment with sequence number PAY001 for INR 1000. Later, VLCC finds an error with this payment and deletes the transaction. Despite deleting it, they keep a record of the sequence number PAY001 for reference. When preparing their GST report for the period, VLCC includes this sequence number in the report to ensure all transactions, including deleted ones, are accurately reflected.
The inclusion of deleted payment details in GST reports ensures that all transactions are accounted for, which supports accurate audits and compliance.
At the organization or center level, click the Reports icon.
On the Reports page, search for and select the GST deleted sequences report.
If the report has many columns, scroll horizontally to the right or left to view all columns.
To view specific data on the report, select the desired filters.
Click Refresh.
The following table describes the column headers and their descriptions in the GST deleted sequences report.
Column | Description |
Sale date (Grouping) | The date when the payment was made or the liability was redeemed |
Invoice (Grouping) | The invoice linked to the appointment or point of sale transaction |
Center name(grouping) | The name of the center where the business activity was performed |
Guest name(grouping) | The name of the guest associated with the invoice |
Sales amount for deleted sequence number (Excluding tax) | The total amount removed for the specified sequence number |
Invoice date | The date the invoice was generated |
Receipt No. | The auto-assigned number upon closing the invoice. For open invoices, the receipt number will be 0, as it is generated only after full payment is received |
Payment No | The automatically generated number for the payment |
Closed By: | The employee responsible for closing the invoice most recently |
Created By: | The employee who initially created the invoice |
Status | The current status of the invoice |
Invoice Notes | Comments or suggestions entered by front-desk staff related to the guest or transaction for the invoice |
Business Unit | The business unit to which the item belongs |
GST Sequence Number(grouping) | The GST invoice sequence number generated for the payment. This column is visible only when the Level of detail filter is set to Item for each payment |
GSTIN | The GSTIN of the center where the payment was collected, as configured in the center settings. This column is visible only when the Level of detail filter is set to Item for each payment |