E-Invoicing in Saudi Arabia- Phase 2
Starting January 1st, 2023, in phased waves, taxpayers subject to VAT in Saudi Arabia must adopt compliant e-invoicing solutions capable of generating XML or PDF/A3 with embedded XML formats. Integration with ZATCA's Fatoora portal is mandatory, ensuring secure internet connectivity for transmitting e-invoice data. These measures are essential to meet ZATCA's standards for electronic invoicing.
Note
This feature is not available by default. Contact the support team to enable Zatca e-invoicing for Saudi Arabia region.
At the center level, search for and select Integrations.
Click Zatca-E-Invoicing.
Enter the required mandatory details.
Org legal name: Official name of the organization.
Center building number: Specific building number where the center or business is located.
Center district: District where the center is located.
Commercial registration number - The unique registration number for commercial purposes.
VAT number: Unique identifier assigned to businesses for tax purposes.
API Key: Unique access key provided by Zenoti.
Sending Receipt Number to ZATCA: Enables the automatic sending of receipt numbers instead of invoice numbers to ZATCA.
Receipt Sequence Number for Zero-Value Invoices: A prefix used for receipts with zero monetary value. Since ZATCA does not accept zero value invoices, this setting ensures compliance by assigning a separate sequence number instead of the standard receipt/invoice number. To maintain the receipt sequence, this zero-value invoice prefix has been implemented.
Click Save.
Impacts and considerations
If this setting is enabled, the security role permission for Reopen and Void in Appointment Book will be disabled.
Modifications to the invoice after closure are limited to adjustments in the therapist's name, commission, tips, and payment method. No other changes are permitted.
To configure QR code on the receipt header
To configure QR macro email footer for receipt
At the organization level, click the Configurations icon.
Search for and select the Templates for email and text setting from the Notifications section.
Locate the Configuration section.
To add a Customer Email Receipt Footer, click Edit.
Select [InvoiceQRCode] from the available macros.
Click Save.
This is how the QR code appears on the receipt:
Note
If Phase 1 QR code functionality is already configured, no further action is needed.
After the invoice closure, the QR code will be generated and printed. Invoice data such as sale and refund invoices, will then be posted to the Fatoora portal in real-time.
Validate QR code: E-invoicing in Saudi Arabia -Phase 2
Zakat, Tax and Customs Authority (ZATCA) in Saudi Arabia has made it mandatory for taxpayers subject to VAT to implement E-Invoicing (Fatoorah). As per ZATCA's guidelines, the invoice will bear a QR code, and scanning it will display details such as seller's name, seller's VAT registration number, the total invoice amount with VAT, VAT total amount, and invoice date and time.
Scan the QR code using the application: https://play.google.com/store/apps/details?id=com.gazt.egazt.