Manage employee benefits in Zenoti Integrated Payroll (ZIP)
(ZIP) This article explains how businesses configure employee benefits in Zenoti Integrated Payroll (ZIP). You can define employer and employee contributions, track pre-tax and post-tax benefits, and ensure payroll accurately reflects deductions.
Overview
Zenoti Integrated Payroll (ZIP) centralizes benefit management for employees. Businesses set up benefits directly in the employee profile, ensuring accurate payroll calculations. Employers configure contributions as fixed amounts or percentages, while employees only view the results in their paycheck.
ZIP supports two approaches for managing benefits:
Zenoti partners: Businesses can choose Guideline (for retirement plans) or Simply Insured (for medical, dental, and vision). In this case, benefits configured in the partner’s portal automatically sync to ZIP, and businesses do not need to configure them separately in Zenoti.
External vendors: Businesses may also use other providers (for example, Fidelity). In this case, a one-time setup is done in each employee profile, and ZIP applies the configured deductions during payroll. If migrating from a previous vendor, employee benefit configurations are retrieved as part of employee data migration, and only new hires require setup.
Supported benefit types
Category | Benefit types |
|---|---|
Section 125 Cafeteria Plan (Pre-tax) | Medical, Vision, Dental, Disability, Accident, Cancer, Critical Illness, Hospital, Life Insurance, Other Medical |
Retirement Plans (Pre-tax) | 401(k), 403(b), 457 Deferred Compensation |
Flexible Spending Accounts (Pre-tax) | Medical FSA, Dependent Care FSA |
Health Savings Account (Pre-tax) | HSA |
Commuter Benefits (Pre-tax) | Transit, Parking |
Miscellaneous (Pre-tax) | Non-taxable Fringe Benefits, Non-Qualified Deferred Compensation (NQDC) |
Roth Retirement Plans (Post-tax) | Roth 401(k), Roth 403(b), Roth 457 |
Configure a benefit for an employee
To manually add a benefit (if not managed by a partner):
Navigate to Employee profile in ZIP.
Click Benefits.
Select +Add Benefit.
Complete the fields:
Type: Select the benefit type.
Period & Description: Define contribution frequency and add notes.
Company Contribution: Enter percentage or fixed amount.
Employee Contribution: Enter percentage or fixed amount.
Effective Start/End Date: Define active period.
Click Save.
Note
Only business administrators configure employee benefits.
Employees do not self-select or update benefits in ZIP.
Contributions and deductions are visible to employees only in their paystub.
Partner-managed benefits (Zenoti partners: Guideline, Simply Insured) sync automatically. Updates must be made in the partner’s dashboard.
Guideline → For 401k and Roth 401k plans.
Simply Insured → For Medical, Dental, and Vision Insurance.
Frequently Asked Questions (FAQs)
Q: Can employees log in to ZIP and configure their own benefits?
A. No. Only businesses configure benefits. Employees only view deductions in their paystub.
Q: Can employees choose their benefits package during onboarding?
A. No. ZIP does not support benefit self-selection during onboarding.
Q: Can businesses define both employer and employee contributions?
A. Yes. ZIP supports fixed amounts or percentage contributions for both employers and employees.
Q: What is the difference between pre-tax and post-tax benefits?
A. Here:
Pre-tax: Deducted before taxes, lowering taxable income.
Post-tax: Deducted after taxes, with no impact on taxable income.
Q: Do I need to enter benefits if I use a Zenoti partner?
A. No. Benefits from Guideline or Simply Insured sync automatically. Manage updates in the partner portal.
Q: Does ZIP support open enrolment for employees to choose benefits at year-end?
A. No. ZIP does not support open enrolment. Businesses must configure or update employee benefits directly.