Manage availability with facilities scheduling
Facilities Scheduling gives you a single place to create and manage availability schedules and blockouts across all facilities at a center. Unlike the Schedule tab on individual facility records, Facilities Scheduling lets you create named schedules that can span multiple facilities at once and supports recurring patterns. Use it to set regular opening windows or plan closures without editing each facility record separately.
The module has four tabs. The calendar shows a visual overview of all scheduled availability and blockouts. All Schedules lists every schedule and blockout in a filterable list. Create Schedule opens the form to add a new availability window. Create Blockout opens the form to add a new blockout.
To create a schedule:
At the center level, navigate to Configurations > Business Details.
Select Business Setup > Facilities Scheduling.
Click the Create Schedule tab.
Enter a Schedule Title, for example, Morning Pool Hours.
Select the Date, Start Time, and End Time.
From Select Facilities, select one or more facilities the schedule applies to.
To make the schedule repeat, select the Repeat checkbox. Choose Daily or Weekly frequency, set the interval, and define when the recurrence ends by specifying either a number of occurrences or a specific end date.
Click Create Schedule.
To create a blockout:
At the center level, navigate to Configurations > Business Details.
Select Business Setup > Facilities Scheduling.
Click the Create Blockout tab.
Select a Blockout Type to categorize the closure.
Select the Date, Start Time, and End Time.
Select All Day if the blockout covers the entire operating day.
From Select Facilities, select the facilities to block.
To make the blockout repeat, select the Repeat checkbox and configure the recurrence in the same way as a schedule.
Click Create Blockout.
To view and manage existing schedules:
At the center level, navigate to Configurations > Business Details.
Select Business Setup > Facilities Scheduling.
Click the All Schedules tab to see all schedules and blockouts in a list.
Use the filters to narrow the list by Recurring, One-time, Upcoming, or Completed.
Click the edit icon on an entry to modify it, or the delete icon to remove it.
To view all schedules and blockouts in calendar format, click the Calendar tab.