​Generally, businesses use some amount of cash for pay-outs and petty expenses. As these transactions are not tracked, businesses cannot reconcile the cash deposits, cash added to the register, cash pay-outs and petty expenses with their bank statement.

For example, if the center manager of the LA center collected $500 on a day as cash, but deposited only $450 to the bank, the difference of $50 was not tracked anywhere.

Important: For cash-related transactions, a subsidiary is a cash register for a location or center.

​Before you begin​

On the ​Admin > Organizations > Organization > Settings​ page, ensure that the following organization-level settings are enabled for ​Invoice & Receipt​​: ​​

  • Enable multiple cash registers​: To post cash deposits, cash pay-outs, cash added, and petty expenses done from each register (subsidiary) as a separate entry. If you enable this setting, you will see the ​Post by Subsidiary ​​options. However, if you do not enable this setting, all these transactions will be posted from the default register.

  • ​Maintain separate product sales: To view the product sales register as a subsidiary in mapping.

​To configure posting of cash deposits, cash added, cash pay-outs, petty cash expenses as journal entries​

  1. Navigate to ​Admin​ > ​Organization ​​menu > ​Organizations​ > Integrations tab or ​Admin ​​> ​Organization ​​menu > ​Centers ​​> Integrations tab.

  2. Select ​Accounting​​.

  3. Expand the ​Configuration ​​tab.

  4. Navigate to the ​Invoice ​​section and locate ​Miscellaneous Journal Entries.

  5. Select the following checkboxes based on requirement:
    - Post Cash Deposit​
    You will see the Post by Subsidiary option if you've enabled the Enable multiple cash registers setting at the organization level.
    - Post Cash Pay-In​
    You will see the Post by Subsidiary option if you've enabled the Enable multiple cash registers setting at the organization level.
    - Post Cash Payout​
    You will see the Post by Subsidiary option if you've enabled the Enable multiple cash registers setting at the organization level.

  6. Click ​Save​​.

  7. Expand the ​Miscellaneous Journal Type Mapping​​ section.

  8. For each cash journal entry type, map the following details and click ​Add​​:

  • Journal Type​​: Select the entry - Cash Deposit, Cash Pay-In, or Cash Payout.

  • Location​​: Center for which you want to post the entry.

  • Subisdiary​​: Register for each location.
    - If you've selected the ​Post by Subsidiary ​​option for the journal entry in the ​Configuration​​ tab, you can see all the registers that are available for the selected locations.
    - If you've not selected the​​ Post by Subsidiary​ option for the journal entry in the ​Configuration​​ tab, you can see only the default register.

Important: If you've enabled the ​Maintain separate product sales​​ organization-level setting, you will also see the product sales register as another default register.​

  • Credit Account:​​ Chart of accounts in the accounting platform for credit entry.

  • ​Debit Account​​: Chart of accounts in the accounting platform for debit entry.

​​Note: If the journal entry has a negative amount, the entries are reversed - the mapped ​Debit Account​ is credited and the mapped ​Credit Account​​ is debited.

9. To manually sync data, expand the ​Manual Sync​ section and locate ​Miscellaneous Journal Entries​​.

  • Select the date for which you want to post data.

  • Click ​Post​​.

Note: To add auto-sync schedules, reach out to Zenoti.

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​Sample Transactions​

​​​​​​Admin Sync Report - Misc Journal Entries​

​​​​​Admin Sync Report - Sale Order Summaries​

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