Generally, businesses use some amount of cash for pay-outs and petty expenses. As these transactions are not tracked, businesses cannot reconcile the cash deposits, cash added to the register, cash pay-outs and petty expenses with their bank statement.
For example, if the center manager of the LA center collected $500 on a day as cash, but deposited only $450 to the bank, the difference of $50 was not tracked anywhere.
Important: For cash-related transactions, a subsidiary is a cash register for a location or center.
Before you begin
On the Admin > Organizations > Organization > Settings page, ensure that the following organization-level settings are enabled for Invoice & Receipt:
Enable multiple cash registers: To post cash deposits, cash pay-outs, cash added, and petty expenses done from each register (subsidiary) as a separate entry. If you enable this setting, you will see the Post by Subsidiary options. However, if you do not enable this setting, all these transactions will be posted from the default register.
Maintain separate product sales: To view the product sales register as a subsidiary in mapping.
To configure posting of cash deposits, cash added, cash pay-outs, petty cash expenses as journal entries
Navigate to Admin > Organization menu > Organizations > Integrations tab or Admin > Organization menu > Centers > Integrations tab.
Select Accounting.
Expand the Configuration tab.
Navigate to the Invoice section and locate Miscellaneous Journal Entries.
Select the following checkboxes based on requirement:
- Post Cash Deposit
You will see the Post by Subsidiary option if you've enabled the Enable multiple cash registers setting at the organization level.
- Post Cash Pay-In
You will see the Post by Subsidiary option if you've enabled the Enable multiple cash registers setting at the organization level.
- Post Cash Payout
You will see the Post by Subsidiary option if you've enabled the Enable multiple cash registers setting at the organization level. Click Save.
Expand the Miscellaneous Journal Type Mapping section.
For each cash journal entry type, map the following details and click Add:
Journal Type: Select the entry - Cash Deposit, Cash Pay-In, or Cash Payout.
Location: Center for which you want to post the entry.
Subisdiary: Register for each location.
- If you've selected the Post by Subsidiary option for the journal entry in the Configuration tab, you can see all the registers that are available for the selected locations.
- If you've not selected the Post by Subsidiary option for the journal entry in the Configuration tab, you can see only the default register.
Important: If you've enabled the Maintain separate product sales organization-level setting, you will also see the product sales register as another default register.
Credit Account: Chart of accounts in the accounting platform for credit entry.
Debit Account: Chart of accounts in the accounting platform for debit entry.
Note: If the journal entry has a negative amount, the entries are reversed - the mapped Debit Account is credited and the mapped Credit Account is debited.
9. To manually sync data, expand the Manual Sync section and locate Miscellaneous Journal Entries.
Select the date for which you want to post data.
Click Post.
Note: To add auto-sync schedules, reach out to Zenoti.
Sample Transactions
Admin Sync Report - Misc Journal Entries
Admin Sync Report - Sale Order Summaries
