The Appointment Analysis Time Taken dashboard gives insights into various aspects of time taken to book appointments and waiting time after guests check-in (by various levels such as Zone, Center, Organization level),
The Time Taken dashboard has the following filters:
- Time Period: The report loads based on the time period you specify. You can set the time period filter to any one of the following options:
a) Today: If today is 14 April, Zenoti will show the report for 14th April.
b) Yesterday: If today is 14 April, and you select Yesterday, Zenoti will show the report for 13th April.
c) WTD (Week to date): If today is 10 April (Wednesday), and you select WTD, Zenoti will show the report from 8th April to 10th April. This is because, as per Zenoti's definition, the week begins with a Monday.
d) Previous week: If today is 16th April, and you select Previous Week, Zenoti will show the report from the previous Monday to the following Sunday. That is, week of 8th to 14th April. This is because, as per Zenoti's definition, the week begins with a Monday.
e) MTD (Month to date): If today is 14th April, and you select MTD, Zenoti will show the report from 14th March to 14th April. On the next day, the report will be for 15th March to 15th April.
f) Previous month: If today is 14th April and you select Previous month in this filter, Zenoti will show the report from 1st March to 31 March.
g) QTD (Quarter to date): If today is 14th April and you select MTD, Zenoti will show the report from 1st Feb to 14th April.
h) YTD (Year to date): If today is 14th April 2019 and you select YTD, Zenoti will show the report from 14th April 2018 to 14th April 2019.
Note: YTD is the default value that loads in this filter.
i) Custom: If you select Custom, you must further specify a Custom Start Date and a Custom End Date to get reports for the specified custom date range.
Important: Use the custom start and end date filters only with the Custom option of the Time Period filter. Without the Custom option, the Custom Start Date and Custom End Date do not have any meaning. That is, though you can select custom start and end dates with say, WTD (Week to Date) or MTD (Month to Date) options, you will not notice any impact on the report. Only when you select the custom start and end dates with the Custom option, you will see reports based on custom time periods.
- Zone Name: Use this option to filter all the charts based on the Zone you select.
- Centre Name: Use this option to filter all the charts by the Center you select.
- Service Business Unit: Use this option to filter based on service business unit such as hair services, facial services, skin services, and massages.
- Service Parent Category: Use this option to filter based on service parent.
- Service Category: Use this option to filter based on service category. For example, if you choose hair services as the business unit earlier, you can further filter down to services such as hair spa, hair treatments, and hair replacements.
- Service Name: Use this option to filter based on a particular service such as hair cut.
- Guest Status: Use this filter to specify the Guest Type such as Existing Guest, New Guest, or All.
- Invoice Source: Use this filter to specify the source of the invoice such as Appointment Book, Mobile, and Webstore.
- Is Rebook Service: Use this option to filter based on whether the service is rebooked or not. Select True or False, as required.
- Is Add On Service: Use this option to filter based on whether the service is an add on or not. Select True or False, as required.
Time Difference between Booked Time and Appointment Time (Level: Zone, Center, Organization)
These two charts who the difference in hours between when the guest books an appointment vs when the guest’s actual appointment is for. In the second dashboard, you can view details bu the level such as Zone, Center, or Organization level so as to compare and contrast how each of the levels of your organization fare in this aspect. Hover on the chart for more details.
Average Wait Time Post Check-In (Gender/Center)
These two charts show the difference between the customers check-in time vs the actual start time of the service. The actual start time of the service is defined by the "Start/Complete" feature built in the Zenoti Mobile. You can also see details split by gender.
As business owners, you can look at this graph to understand how long guests take to begin their services after check-in. You can dig into details as to why wait time is more, for which centers, and whether there is a pattern for wait time for male vs female guests. You can then take appropriate actions to try and bring the wait time down to a minimum.