You can edit a purchase order irrespective of the status it has, but the details that you can edit differ based on the status of a purchase order.
However, you can add or delete products from a purchase order only when the status is Created.
Learn more: List of Statuses for an Order
To edit a purchase order
- Go to Inventory > Procurement > Orders.
The Manage Procurement page opens. - Perform one of the following:
- If you have a Reference Number: In the search field, enter the reference number and click Search.
- If you do not have a Reference Number: Select appropriate Filters and click Refresh.
The page shows an order or list of orders.
3. In the Ref# column, click the desired reference number.
The Edit Order page opens with details of the order such as Product Code,
Product Name, Unit Price, and quantity of product ordered.
4. Based on the status of the order, you can update only some of the fields as
follows:
- Created Status: In this status, you can add more products and edit the fields
such as Retail and Consumable Qty, MRP, Unit Price, Discount, Notes, and
Shipping & Handling charges.
- Raised or Updated Status: In this status, you can edit the details such as MRP,
Retail Received, Consumable Received, Discount, Tax, and Shipping & Handling
charges.
- Partially Delivered: In this status, you can edit the details such as Unit Price,
Retail Received, Consumable Received, Tax, and Shipping & Handling charges.
- Delivered: In this status, you can edit the details such as Unit Price, Retail
Received, Consumable Received, Tax, and Shipping & Handling charges.
Note: Generally, inventory managers and center managers have permission to edit or save a purchase order.