In the day to day running of a business, employees may forget to check-in or checkout, check-in late, or while being on planned leave. may actually come to work when the business demands it. In all such cases, you can record or adjust an employee's clock-in or clock-out time.
Important: Only users who have the Update Check-in permission selected under Admin > Organization > Security Roles > Employee Manager Functions > Other Settings can edit an employee’s check-in and checkout time.
Watch this video to learn how to edit an employee's check-in and checkout time.
Important: If your organization uses Work Tasks to record and track employee check-in and checkout against multiple tasks that employees perform, then managers (or users with permissions) can select the Work Task only while editing a check-in and not during actual check-in. For more information, see the section on checking in and checking out employees against work tasks later in this article.
To update or edit an employee's check-in and checkout time:
- Ensure that you are at the center level.
- Go to Employee > Employees > Check In.
- Select the date from the calendar.
- Click Edit to edit attendance details for an employee.
5. To add attendance for an employee, click Add Attendance.
6. In the Employee Attendance Details page, select the Employee (name), enter or edit Expected Check In, Expected Check Out, Check In Time, Check Out Time, and Comments, if any.
Note: Expected Check in and Expected Check Out time have no impact on the employee schedule. However, the Expected Check In and Expected Check Out times are useful for calculating employee payroll hours if the center level setting Calculate Employee Payroll Hours/Employee Utilization based on Scheduled and Actual Hours Combination is on. As a result, employee Expected Check In and Expected Check Out Times form the basis for calculations in
the Employee Hourly Pay/Service Commissions report.
7. Click OK.
Zenoti updates the check-in and checkout time for the employee with the comments you add.
Note: You can delete attendance details using the cross mark.
Note: On a given day, you can extend an employee’s schedule even if the employee has already checked in. For example, if the employee was due to work from 9AM to 4PM, you can now edit this to say, 9AM to 6PM. Only users who have the appropriate permissions to edit employee schedules can extend the employee schedules.
Note: You still cannot make changes to the employee’s status after the employee has checked in. For example, if the employee’s status is Working, you cannot change it to Leave or Weekly Off.
If your organization has Work Tasks enabled for employees, you will see additional options on this screen as follows:
Note: An administrator should have added these Work Tasks to individual employee profiles as part of set up for Work Tasks.
Important: You can record check-in and checkout time for employees only while editing a check-in and not during actual check-in.
To check-in and checkout hours against work tasks as part of employee attendance;
- Select the checkbox Check-in with Work Task.
You can now see a new drop-down list for Work Tasks and an option for Comments.
- Select a Work Task.
For example: Trainer: New Hires
- Enter Comments, if any.
- Enter the Check-in Time and Check Out Time.
- Click Add.
The break-up of the employee’s check-in and checkout time against the work task appears in the bottom section.
Logging hours for each of the work tasks the employee is capable of performing is important to ensure that the employee is paid for each of the tasks she performs appropriately (since each work task may have a different hourly rate of pay). This leads to accurate calculation of payroll.
Note: Zenoti Mobile does not support calculating payroll based on work tasks.
The Employee Attendance Details report shows details of each check-in and checkout as a separate row.