How Does the Employee Lock Work when Employees are on Loan and the Organization Level Setting “Do not consider other center invoices for payroll in base center” is On/Off? 

Scenario 1: Let’s assume the following: 

  • The organization level setting, Do not consider other center invoices for payroll in base center is turned ON (that is, an employee will get paid in the center they are deputed to or where they are on loan) 
  • Employee lock is ON in center A and employee lock is OFF in center B, then: 

Case 1: An employee from center B is deputed to center A.
Since employee lock is ON in center A and center A pays for the deputed employee, attendance details of the employee from center B will must be locked. 

Case 2: An employee from center A is deputed to center B
Since employee lock in center B is OFF and center B pays for the deputed employee, attendance details of employee from center A will not be locked. 

Scenario 2: Let’s assume the following: 

  • The organization level setting, Do not consider other center invoices for payroll in base center is turned OFF (that is, an employee who is deputed to another center or is on loan to another center will get paid only in the base center) 
  • Employee lock is ON in center A and employee lock is OFF in center B, then:

Case 1: An employee from center B is deputed to center A
Since employee lock is ON in center A and center A is responsible for the attendance details of the deputed employee, attendance details of employee from center B will be locked.

Case 2: An employee from center A is deputed to center B
Note that the employee lock for center B is OFF. However, center A pays for its own employee and employee lock for center A is ON. In this case, the attendance details of the employee from center A will be locked.

How Does the Employee Lock work with the Financial Lock?

Assume that your pay period is from 1st March to 31st March. 

  • How the financial lock works: If the financial lock is set to 5 days then, on 6th April, Zenoti locks the data for 31st March; Zenoti also locks the data of the previous days in a rolling manner with each passing calendar day. 
  • How the employee lock works: If the employee lock is set to 5 days, then on 6th April, the entire pay period, 1st March to 31st March is locked.

In summary, the financial lock is more restrictive since it will keep locking on a rolling basis with every passing calendar day whereas the employee lock applies only after every pay period. 

See Also

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